Registrar - PK-12

San Francisco, CA
Full Time
School Wide
Entry Level

Our School

The International School of San Francisco is a bilingual, multicultural learning community where students learn to navigate the complexities of the world with confidence, empathy, and joy. Our vibrant urban campus is situated in the heart of the city and serves nearly 1,100 students beginning at age 2 and continuing through grade 12. 

 

Mission

Guided by the principles of academic rigor and diversity, The International School of San Francisco offers programs of study in French and English to prepare its graduates for a world in which the ability to think critically and to communicate across cultures is of paramount importance. 

 

Opportunity

Working at The International School of San Francisco opens up a myriad of opportunities both personal and professional. When minds and cultures from around the world come together, boundless curiosity takes hold; faculty and staff benefit from that deep intellectual engagement and joyful discovery as we live out our values of respect, integrity, inclusion, collaboration, and curiosity. Each employee is both teacher and learner in our vibrant, multicultural, multilingual school community.

 

Position Overview: 

The registrar oversees academic, attendance, and associated records for all students in grades PK2-Grade 12. Reporting to the Assistant Head of School, the registrar must balance time-sensitive with cyclical and ongoing practices to maintain the highest standards of precision and accuracy, ensuring the integrity of the data in our Student Information System. The registrar holds primary responsibility for the integrity of the data in the Student Information System, collaborating with the Education and Information Technology Department, the section teams, the business office, and others across the school to maintain accurate, secure records of student progress in our school.

 

Focus and  Responsibilities: 

  • Manage and maintain student and family/caregiver records in the Student Information System (SIS), including off-cycle additions and withdrawals of students
  • In collaboration with the Education and Information Technology Department and others, design and implement appropriate processes for updating student and family/caregiver records
  • Collaborate with the admissions department to ensure accurate creation of records for newly-admitted students
  • Systematize the creation of new courses in the SIS and maintain records of course offerings
  • Collaborate on the creation and optimization of the High School and Middle School master schedules
  • Manage course rosters outside of the designated add/drop period, ensuring accurate student academic records
  • Manage the Student Information System calendar, including scheduled and unscheduled days off
  • Ensure maintenance and destruction of records in accordance with our Record Retention Policy
  • Create report card templates for all sections of the school, in collaboration with the section teams and pedagogical leadership, and periodically revise as needed
  • Generate report cards from faculty inputs for all sections of the school
  • Manage grade changes with the Middle and High School section administrations
  • Create transcript templates and transcripts for High School
  • Support the section teams with creating master and individual schedules
  • Collaborate with the Information and Education Technology Department and others to facilitate integration of the SIS with other software
  • Interface with support teams to troubleshoot software issues and promote efficient, effective use of the SIS
  • With the IT Database and Support Specialist, act as a resource for senior staff on effective use of the SIS and recommend training and support resources as needed
  • Maintain digital and physical archives of key items related to school history
  • Manage SCOIR in support of the college counseling team
  • Organize subbing for Middle and High Schools
  • Additional duties as assigned

 

Key qualities:

  • Creative, resourceful approach to working with technological tools
  • Attention to detail and excellent organizational skills
  • Clear and diplomatic communication skills
  • Knowledge of Blackbaud strongly preferred
  • Ability to work independently and as part of a team in a diverse, fast-paced, multilingual educational environment
  • A bachelor’s degree and a minimum of 2 years of relevant work experience are required
  • Must be eligible to work in the U.S.
  • Knowledge of French is a plus

 

This is a full-time, year-round salaried position reporting to the Assistant Head of School for Teaching and Learning. Salary range is $80,000 - $95,000 depending upon experience and qualifications.

 

EQUAL EMPLOYMENT OPPORTUNITY POLICY  

The International School of San Francisco is committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio-economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation, and inclusion of U.S. historically under-represented people of color, international, bilingual, and bicultural students, faculty, and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI).

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