Conservatory Music Program Coordinator

San Francisco, CA
Part Time
School Wide
Entry Level

 

OUR SCHOOL

The International School of San Francisco is a PK-12 independent school in San Francisco.  Founded in 1962, the school is a multicultural, multilingual educational institution with almost 1,100 students across an urban campus in the heart of the city. 

 MISSION 

Guided by the principles of academic rigor and diversity, The International School of San Francisco offers programs of study in French and English to prepare its graduates for a world in which the ability to think critically and to communicate across cultures is of paramount importance. Our international community brings together people from many backgrounds. Together we strive to create a shared culture that develops compassionate, confident, and principled people who will make the world better. We base our community on these values: Respect, Integrity, Inclusion, Collaboration, and Curiosity. 

 OPPORTUNITY

Working at The International School of San Francisco opens up a myriad of opportunities – both personal and professional. Critical to our Strategic Plan in creating a proud, engaged community; we appreciate our faculty and staff by fostering a community of ongoing learning, respect, and collegiality and by providing competitive compensation and benefits. It is also of paramount importance to us that we continue to foster an environment of diversity, equity, and inclusion as we build a school community of individuals who are an actual representation of the world in which we live.

POSITION OVERVIEW

The Conservatory Music Program Coordinator ensures the smooth operation of the after-school music program, serving as the logistical hub for students, teachers, and families. This role manages all scheduling, communications, and operational aspects while coordinating with the extended care team to facilitate student transitions to music lessons. This part-time position (15-20 hours/week) is directly supervised by the Director of Extended Care. The coordinator works collaboratively with the Extended Care Director, Music Director, Music faculty and private instructors and School administrative team.

KEY RESPONSIBILITIES

Scheduling & Logistics Management:

  • Schedule and maintain all private lessons
  • Assign and manage classroom/practice room assignments
  • Resolve scheduling conflicts and arrange make-up lessons year-round
  • Maintain real-time calendar accuracy for aftercare staff and teachers

Student Transition Coordination:

  • Collaborate with extended care team to ensure timely student transitions to music lessons
  • Support teachers in tracking student arrivals and follow up on absences
  • Implement and maintain student check-in/check-out procedures
  • Resolve any transition issues between aftercare and music instruction

Records & Financial Administration:

  • Maintain accurate daily attendance records
  • Process and submit monthly billing spreadsheets to accounts department
  • Approve and submit teacher hours twice per month
  • Track and report on program enrollment metrics

Communication:

  • Serve as primary contact for parent inquiries via email
  • Manage new student registration and scheduling requests
  • Communicate schedule changes to teachers and families promptly
  • Escalate issues to appropriate administrators:
    • Facility/equipment needs
    • Student behavioral concerns
    • Parent concerns
    • Program guidelines questions

Event & Performance Support:

  • Coordinate concert scheduling with school calendar
  • Prepare and distribute performance programs
  • Provide on-site support during all conservatory concerts (4-6 evenings/year)
  • Manage performance space logistics

Program Operations:

  • Ensure practice rooms are properly equipped and maintained
  • Manage inventory of music stands, stands, and teaching materials
  • Oversee piano maintenance schedule
  • Distribute and collect program evaluation forms

SKILLS AND QUALIFICATIONS 

  • 2+ years administrative experience (education or arts environment preferred)
  • Basic musical knowledge (instrument experience beneficial)
  • Proficiency with scheduling platforms
  • Competency in Google Sheets/Excel
  • Exceptional organizational and problem-solving skills
  • Strong interpersonal and communication abilities
  • Ability to navigate school environments and child safety protocols
  • Patient, child-friendly demeanor for student interactions

Schedule & Compensation:

  • Afternoon availability required (2:00-6:00 pm)
  • Additional evening hours for concerts
  • Hourly rate: $25-30 (commensurate with experience)

 

EQUAL EMPLOYMENT OPPORTUNITY POLICY  

The International School of San Francisco is committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio-economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation, and inclusion of U.S. historically under-represented people of color, international, bilingual, and bicultural students, faculty, and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex

Share

Apply for this position

Required*
Apply with Indeed
We've received your resume. Click here to update it.
Attach resume or Paste resume
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status


Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Human Check*